Job Posting: Administrative Specialist – Full Time Position (40 Hours Per Week)
Department: Greene County Senior Center
Pay Grade: 63 Starting Salary: $32,935
Application Requirements: Submit a completed Greene County Application Form-PD 107, transcript, resume, cover letter, and 2 letters of Reference to: Greene County Senior Center-Administrative Specialist, PO Box 36, Snow Hill, NC 28580
NO PHONE CALLS. Please submit applications by: July 22, 2022
Desirable Training & Experience: Graduation from high school supplemented by business courses and secretarial or clerical experience including customer service; or an equivalent combination of education and experience. Experience working in the Human Service Field with Older Adults a plus.
Knowledge, Skills, & Abilities: Considerable knowledge of Business English, Mathematics, and Legal Formats & Terms. Considerable knowledge of modern office procedures and related office information technology equipment, software, and peripherals. Working knowledge of laws, regulations, and procedures related to Greene County and the Division of Aging & Adult Services. Skill in the use of information technology equipment and associated software products such as word processing, spreadsheets, and data bases used in the are of work assignment. Skill in the use of virtual program formats to include Zoom & Facebook. Ability to work independently on responsible administrative support tasks, some of which may be confidential or sensitive. Ability to independently prepare meeting agendas; prepare minutes and confidential correspondence. Ability to keep fiscal and statistical records, ledgers and files and provide information correctly and concisely, both orally and in writing. Ability to type, and transcribe information from recordings or notes at the required speed and skill. Ability to schedule appointments and meetings and establish schedules based on specific oral or written instructions. Ability to communicate effectively in oral and written form in person and by telephone. Ability to be tactful and courteous while conducting the County’s business. Ability to establish and maintain effective working relationships with supervisors, coworkers, and the general public. Possession of a valid NC Driver’s License with reliable transportation to and from work.
Physical Requirements: Must be able to physically perform the basic life operational functions of stooping, kneeling reaching, standing, walking, pushing, pulling, lifting, fingering, talking, hearing and repetitive motions. Must be able to perform light work exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Must possess the visual acuity to prepare figures and data, do accounting work, operate a computer, read extensively and proof work performed.
Essential Duties and Tasks: Answers telephone and/or greets visitors; directs calls or visitors and gives program and department information based on type of request; selects appropriate materials to answer questions and provide assistance. Assists the public with understanding departmental and County policies and procedures or laws as they relate to the services being provided by the unit; explains reasons for denying a request; refers to others who may make exceptions; takes complaints, may refer to others for resolution. Reviews and verifies records and reports to ensure that information is provided and correct. Prepares a wide variety of documents including correspondence, memoranda, etc. from hand written notes or verbal instructions; proofreads materials for typographical or spelling errors; copies, binds, faxes, emails, and distributes information in various formats. Compiles information using standardized forms and standing instructions; may prepare forms and formats for more efficient operations. Compiles reports from program and service activity data requiring limited research; creates records by posting general program activity on established forms, files, computer databases, spreadsheets, etc. Processes accounting, purchasing and budgetary materials for the functional unit including monthly financial reports and reconciliations; orders supplies and materials; provides information and typically monitors expenditures for the unit. You may process the unit’s timesheets, verify timesheets and leave records are accurate and maintain the unit’s personnel records and files. Receives, screens and distributes mail, documents and other materials according to general knowledge of the work unit’s operations and key personnel. May accept payments, provide receipts, post payment transactions and prepare deposits; may produce and send bills for services provided by the department.
Additional Duties: May coordinate or assist with the work of others, typically in their absence. Performs related duties as required. Serve on County Safety Committee. Recruit & schedule volunteers for Home Delivered Meals routes. Assists with Client Assessments & documents associated with each Aging Program. Keying in monthly reimbursements through the State Aging Resource System. Assists Director with Division of Aging Monitoring Requirements and Documents as requested. Notary Services.
On the Job Training: Site operations, site records, community resources & referrals, Nutrition Program Management through DAAS, food portioning, aging process, fire/disaster evacuation, confidentiality-HIPPA, Greene County Personnel Policies, Senior Center Policies, Food Safety, Blood Bourne Illness, Adult CPR, SCOPE for Senior Center Certification, Family Care Giver & Alzheimer’s Support Group Programs, Aging Resource Management System (ARMS) to key in units of Service for Reimbursement from the State Division of Aging and Adult Services.